Offre d’emploi : Administrateur - Comptable (Le French May - Lumieres Hong Kong)
The Association Culturelle France Hong Kong Ltd is a Hong Kong based charity founded in 1986 with the aim of organising cultural events across Hong Kong and Macau.
Its main achievement is the Le French May Arts Festival, created in 1993, which is still ongoing. With more than 120 events spanning two months, Le French May is the most diversified festival in Asia ; from exhibitions and performances to cinema and gastronomy, the Festival is a cultural platform that showcases the finest art forms and cultural exchanges.
In 2016, the Association also launched 光 · 影 · 香港夜 / Lumieres Hong Kong. Inspired by the world-renowned event in Lyon, France, the Event aims to illuminate Hong Kong with an inspiring array of multi-discipline installations projected across some of the city’s most iconic landmarks. Accompanied by performance, sound and audience interaction, the Festival will provide a truly global platform for visual artists to showcase their talents in projection and lighting effect. Tentatively scheduled in early November 2017, the 3-day event will be conceived as a veritable promenade for the audience to immerse themselves in.
The Admin and account Officer will be closely working with the Chief Executive Officer of the company to manage the following duties :
To manage the Company’s financial affairs, including management accounts together with longer term financial projections and to ensure that the most efficient and effective financial control systems and reporting mechanisms are in place
To follow up claiming process with supporters, such as the Hong Kong Jockey Club.
To prepare quarterly management accounts and projections and other relevant reports, in consultation with the CEO and other departments, for presentation to the Board of Directors and funding bodies
To prepare the year-end financial accounts for audit and to liaise with the Auditors prior to sign-off.
To supervise the production of regular salary payments and records, insurances and pension contributions in accordance with the law
To liaise with Inland Revenue, MPF Trusts and other departments
To deal with the company’s bank in respect of payments and receipts.
Administrative matters :
To efficiently manage all external contracts
To ensure the overall smooth running of the Company’s internal administration and its cost-effectiveness.
To manage, in conjunction with the CEO, staff contracts and HR matters.
To manage personnel procedures in relation to recruitment, training, holidays and appraisals, ensuring these are properly documented, and advise on relevant policies.
To ensure that appropriate policies are in place with regard to procurement and tendering processes to secure the best deals from service providers.
To ensure that the Company’s legal responsibilities are met, in particular that all necessary insurance is properly in place.
To be responsible for the Company’s IT resources, maintaining and reviewing the most appropriate and efficient systems.
To assist the CEO in admin and accounting matters AND all such other duties as shall be reasonably associated with or incidental to the above matters or as shall, in the course of the employment, be agreed between the parties as being or forming part of the duties.
University graduate / Professional Diploma in Law or Human Resources Management
2 to 4 years of relevant experience in a similar position (NGO experience preferred).
Excellent organisation and ability to create or improve working tools and documents
Dedication to their work and able to keep confidential information
Very good presentation and interpersonal skills
Sense of teamwork
Excellent command of both spoken & written English. Cantonese, fluent Mandarin or French are a plus.
Proficiency in use of MS Office (Word, Excel, PowerPoint, etc.)
Available date for the position : 15th of March 2018
Please send your application and CV, current and expected salary, date of availability to firstname.lastname@example.org